Jaffrey Library Trustees - Minutes of Meeting – January 16, 2012
Stephanie Minteer called the meeting to order at 4:30 pm. Also present were Dick Porter, Steve Van Houten, Joan Knight, Mary Heafy, Karl Putnam and Tammy Cummings. Absent was Nancy Clapp.
The minutes of the December 12, 2012 meeting were approved as written.
Treasurer’s Report
The treasurer’s report covering the period December 12, 2012 through January 16, 2012 was distributed. The current balance is $3,914.11. The report was accepted. After discussion a motion was made and unanimously approved to have the Treasurer request of Charter Trust that the quarterly reports to the Treasurer be amended to add a breakdown of the various elements of the their maintenance fee.
For the benefit of the trustees Joan passed out a report from 2003 which listed all the funds related to the library held by the Town and by the Library trustees. The report lists the restrictions, if any, contained in the original bequest. Joan amended the report to include the Cutter Fund which is restricted to activities, services and facilities benefiting the children’s part of the library.
Director’s Report
Sheila Vanderhorst has requested that she be authorized to spend $2,500 from the Cutter Fund for children’s activities, services and programs for the year. The request was unanimously approved.
The new book drop has been received and installed. The cost has been shared $2,655.00 by the Trustees and approximately $1,000 by the Friends of the Library.
The trustees noted the Library reports prepared by the Treasurer and Joan and given to the Town for inclusion in the Town Annual Report.
New Busines
At the request of Mary Heafy a meeting was held prior to this meeting between her, Joan and Stephanie to discuss the role of the trustees.
During that meeting Joan passed out the latest versions (1994) of the Library By-Laws and the duties of the Trustees Document. It was generally agreed by the trio and the Trustees that these documents still defined our roles, and that the degree of Trustees involvements in the operations of the Library was correct.
Next Meeting
The next regular meeting will be held on Wednesday, February 20, 2013 at 4:30 pm. The date for the March meeting was set for Wednesday, March 20, 2013.
The meeting was adjourned at 5:54 pm.
Richard Porter, Secretary
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